Project Documents Handover | As-Builts, O&M, COBie, QR Tags | BuildSmart TechBIM
• Turnover & FM Readiness

Project Documents Handover

BuildSmart TechBIM turns the end of construction into a clean, digital handover. We assemble, verify, and structure all as-built drawings, O&M manuals, warranties, test certificates, commissioning reports, spares lists, training records, and asset registers—mapped to rooms, systems, and equipment tags so facilities teams can operate from day one.

Our process connects BIM with FM: COBie/IFC exports, QR-coded equipment IDs, room-by-room data sheets, and a searchable index in your chosen CDE or CAFM/CMMS (Planon, Archibus, Maximo, etc.). We align submittals to your BEP/EIR, authority requirements, and site realities across Chennai & Tamil Nadu. Every file is versioned, named, and linked to the exact asset/location for instant retrieval.

Beyond packaging documents, we validate completeness—closing gaps in test reports, manuals, serial numbers, spares, and preventive maintenance schedules. The result is a lean digital handover that reduces callbacks, speeds maintenance, and creates a reliable baseline for future upgrades and audits.

What You Get at Handover

As-Built Drawing Set

Final coordinated drawings (Arch/Str/MEP), marked “As-Built” with revisions, references, and sheet registers.

O&M Manuals & Warranties

Manufacturer manuals, start-up & shutdown, spares, consumables, warranty periods, and contact details.

Testing & Commissioning

Method statements, pre-functional/functional test sheets, calibration and performance verification reports.

Asset & Room Data

COBie asset lists, equipment locations, serials, capacity, model numbers, maintenance tasks & frequencies.

Training & HSE Records

Operator training agendas, attendance logs, SOPs, emergency procedures, MSDS and HSE compliance docs.

Digital Index & QR Tags

Searchable index in CDE/CAFM with QR codes at assets linking to manuals, drawings, and test records.

Deliverables & Outcomes

Deliverables: Federated as-built models (RVT/IFC), PDF/DWG final sheets with registers, O&M manuals library, warranties & spares schedules, test/commissioning packs, asset register (COBie), room data sheets, preventive maintenance matrix, training & handover signoffs, QR/label set, and CDE/CAFM upload.

Outcomes: Faster transition to operations, fewer call-backs, easier audits, predictable maintenance, and a single digital source of truth for the life of the facility.

Industries & Use-Cases

Commercial offices & IT parks, residential towers, hospitality, hospitals & clinics, education, logistics/warehousing, industrial plants, data centers, and mixed-use developments across Chennai & Tamil Nadu.

How We Work

  • Plan: Define EIR/BEP handover scope, folder structure, naming, and acceptance criteria with the client/FM team.
  • Collect: Chase, validate, and standardize submittals from contractors/vendors; fill data gaps early.
  • Map: Link documents to assets/rooms; create COBie/IFC exports; generate QR labels and location keys.
  • Verify: QA checks on completeness, test evidence, serials, warranties, and PM tasks; stakeholder signoffs.
  • Deploy: Upload to CDE/CAFM, run FM onboarding, deliver training & quick-reference guides.

Why BuildSmart TechBIM

  • BIM-to-FM bridge: Clean mapping from models to asset records and O&M workflows.
  • Reviewer-friendly: Clear indexes, consistent naming, and authority-compliant dossiers.
  • Operations-first: PM schedules and spares lists built for real maintenance cycles.
  • Local experience: Chennai/TN authority expectations and client standards baked in.
  • Secure & searchable: Versioned CDE with least-privilege access and audit trail.